Payroll Process

To view Payroll Process

On the HR menu, under Payroll, click Payroll Process.

The Payroll Process page appears.

There are four options to run payroll process which can be selected from the filter type drop down box.

In the Filter Type drop down box, select All Employees.
Click Process.

Job ID will be created under process details section.

Under Process Details section, the details displayed are:

Process Details

Field	Description
Job ID	Displays the Job ID
Start Time	Displays the start date and time the process was started
End Time	Displays the end date and time when the process was completed
Processing Type	Displays the payroll process done for this job ID
Processed By	Displays the ID of the person who processed the payroll process details
View	Displays the employee ID, status and description of employee wise details.

Once the process gets completed, the status will appear as Reprocess.
To check the number of employees for whom process is run, click on the JOB ID.

Status Details dialog box appears which will indicate the process status.

If there is an error in the process, the arrow will turn red.
To view the detailed status, click .

The Employee Wise Details window appears.

The details displayed are:

Employee Wise Details

Field	Description
Employee ID	Displays the ID of an employee
Status	Displays the status of an employee
Description	Displays the description of employee wise details

To download Process Log details, click to analyze the errors.

The Process Log excel file will get downloaded.

If you want to go for Employee Search in the Filter Type drop down box.

Select Employee Search from the Filter Type drop down box to run payroll for a single employee.
In the Employee Name text box, enter the employee name.
Click Search

Employee details will appear in a filter result.

Under Filter Result section, the details displayed are:

Employee Wise Details

Field	Description
Employee ID	Displays the ID of the employee
Employee Name	Displays the name of the employee
Division	Displays the division of the employee
Department	Displays the department of the employee
Designation	Displays the designation of the employee
Location	Displays the location of the employee

In the Filter Result, select the check box and click Process.

Job ID will be created under Process Details.

Under Process Details section, the details displayed are:

Process Details

Field	Description
Job ID	Displays the Job ID
Start Time	Displays the start date and time the process was started
End Time	Displays the end date and time when the process was completed
Processing Type	Displays the payroll process done for this job ID
Processed By	Displays the ID of the person who processed the payroll process details
View	Displays the employee ID, status and description of employee wise details.

It will appear as processing till the process is completed. Once process gets completed, the status will appear as REPROCESS.
To check the number of employees for whom the process is run, click on the JOB ID.

Status Details dialog box appears which will indicate the process status.

If there is an error in the process, the arrow will turn red.
To view the detailed status, click .

The Employee Wise Details window appears.

The details displayed are:

Employee Wise Details

Field	Description
Employee ID	Displays the ID of the employee
Status	Displays the status of the employee
Description	Displays the description of employee wise details

To download Process Log details, click to analyze the errors.

If you want to go for Filter Employees from Filter Type drop down box.

Select Filter Employees from the Filter Type drop down box to run payroll.
Select the division from the Division drop down box.
Select the department from the Department drop down box.
Select the location from the Location drop down box.
Select the designation from the Designation drop down box.

Note 1:             To include all the fields from the drop down box, click Check All.
Note 2:             To exclude all included fields from the drop down, click Uncheck All.
Note 3:             To exclude a specific field from the drop down, clear the corresponding check box.

Click Search.

Based on the criteria selected, names will appear under Filter result.

Click on the check box for the employees you want to process and click on Process.
JOB ID will be created under process details.
It will appear as processing till the process is completed. Once process gets completed, the status will appear as REPROCESS.
To check the number of employees for whom process is run, click on the JOB ID.
Status Details dialog box appears which will indicate the process status.
If there is an error in the process, the arrow will turn red.
To view the detailed status, click .

The Employee Wise Details window appears.

The details displayed are:

Employee Wise Details

Field	Description
Employee ID	Displays the ID of the employee
Status	Displays the status of the employee
Description	Displays the description of employee wise details

To download Process Log details, click to analyze the errors.

If you want to go for Upload Employees from the Filter Type drop down box.

Select Upload Employees from the Filter Type drop down box.
Click Download.

The Payroll process template will get downloaded.

Template has only one field – Employee ID. Update the list of employees for whom the process needs to be run.

Click Choose File and browse, select the file to upload.
Click Upload Data.

Names of employees uploaded will appear as filter result.

Select the check box next to the employee names or select all and then click Process.

JOB ID will be created under process details.
It will appear as processing till the process is completed. Once process gets completed, the status will appear as REPROCESS.
To check the number of employees for whom process is run, click on the JOB ID.
Status Details dialog box appears which will indicate the process status.
If there is an error in the process, the arrow will turn red.
To view the detailed status, click .
To download Process Log details, click to analyze the errors.