Regularization of Attendance

As an HR person, you can apply the regularization for the employee.

To apply for regularization of attendance details:

1. On the HR menu, under Attendance, click Regularization of Attendance.

2. In the Employee Search text box, enter the employee name/employee ID or press SPACEBAR (on the keyboard) once to retrieve the list of employees and then select the employee from the list.

3. Click Search.

The details will get displayed in the grid.

Regularization of Attendance details

Note:           If Apply for regularization button is clicked without selecting the employee then system will validate “Please select the employee and click on Search”.

4.  Click Apply for Regularization button to apply for attendance regularization

The Apply Attendance Regularization window appears.

1. Select the attendance type from the Attendance Type drop down box.

2. "Duration" drop down box consist of two options: one is date and the other is Time drop down box.

3. Select Date or Time from the Duration drop down box.

• If Date is selected from the Duration drop down box, LOP Days for Current Month will be displayed in the grid with select all options.

1. User can select any particular day or all the LOP days to regularize the attendance.

2. LOP days will be visible pertaining to the payroll cut off period.

Note 1:           If Payroll cut off period is 21st to 20th then for the Feb month, LOP days will be visible from Jan 21st to Feb 20th.

Note 2:           Buffer period has been introduced for 3 days. So LOP days will be visible till 23rd, if payroll cut off is on 20th.

Note 3:           Attendance Regularization cannot be applied on leave date.

• If Time is selected from the Duration drop down box, then the form will refreshed with Date and Time field.

1. In the Date text box, select the date from the calendar that appears.

2. In the Time option, time should be selected from the From and To drop down box.

Note 1:          There will be 15 minutes interval.

Note 2:          If From Time and To time are selected more than the daily working hours then system will validate “Time limit cannot be more than daily working hours”.

3. Select Auto Approve check box, after filling the information.

Note 1:          Once submitted, form will be auto approved and the mail will be triggered to the employee. i.e.: for whom the regularization is been applied.

Note 2:          If reason is configured for any attendance type and when appropriate attendance type is selected the reason will change as drop down. If no reasons are configured then reason will be displayed as text box.

Note 3:         Once the regularization is raised for the employee and if it is been auto approved, under My self- My Attendance-Regularization of attendance, record will be maintained. Employee can reapply for the approved/applied days.

4. Enter the reason in the Reason text box.

5. Click Submit to submit the regularization of attendance.

Note 1:        The mail will be sent to the employee’s RO on behalf of employee’s name.

Note 2:        Name should include first name, middle name and last name.

6. Click Reset to reset the configuration from the start.

• If you want to withdraw attendance regularization, click  icon.

A confirmation message appears to withdraw the Attendance Regularization.

• Click OK to confirm or else click Cancel.

• If you want to cancel the attendance regularization request, click icon.

A confirmation message appears to cancel the attendance regularization request.

• Click OK to confirm or else click Cancel.

To view the previously raised requests

1. In the Employee Search text box, enter the employee name/employee ID or press SPACEBAR (on the keyboard) once to retrieve the list of employees and then select the employee from the list.

2. In the From Date text box, select the date from when you want to view the regularization of attendance details.

3. In the To Date text box, select the date up to when you want to view the regularization of attendance details.

4. Click Search to view the details.

The details will be displayed in the grid.

5. Click Reset to reset the configuration from the start.

Click to know more:

Attendance

Approve/Reject Regularization of Attendance

Generating Attendance Regularization Report

Uploading Attendance

Excluding an Employee from the Swipe List

Managing Attendance

Managing Overtime

Updating Payroll LOP Reversal