Applying or Cancelling Leave

You can apply for leave in the Apply/cancel leaves page.

In case you want to cancel a leave, you can do so in the Apply/cancel leaves page.

However, you can only cancel leave if it is approved by your team lead / reporting manager.

When you are applying for leave, you are also informed about number of leaves that are available to you.

To apply leave:

    1. In the home page, do any of the following:

The Apply Cancel Leave page appears, displaying details of your existing leave records.

    1. Click Apply Leave.

The Apply Leave dialog box appears with the leave application form.

    1. In the Leave type drop-down box, select the type of leave you want to apply.

The fields are refreshed and Leave balance now displays the number of leaves available under the selected leave category.

The names of all your approvers appear automatically in the Approver drop-down box.

notification for approval of the leave application request.

Note 1:    According to the configuration set in the Leave Attribute page under PW Admin menu, employee can apply leave for the past days or future days.

Note 2:    Employee can apply leave for the past year only when employee have appropriate leave balance. 

Note 3:    According to the configuration set in PW Admin>> Leave Admin>> Applicability, user has set the days to allow the employees to apply the leave. i.e.: only for the configured days, employees can apply the leave.

Note 4:    If in the PW Admin, the user have selected “Compensatory off” as the leave type and have selected the credit policy and other 6 parameters and under “Selected day (s)” drop down box if “Saturday” is selected then user who belongs to selected parameter can apply Compensatory off only on Saturday.

Note 5:    If User has selected “Casual leave” from the Leave Type drop down box and set “Tuesday and Wednesday from the Selected Day (s) drop down box in the Add Leave Applicability Mapping window and when employee applies casual leave on Monday which is not set for this leave type then system will validate “Leave cannot be applied on the selected day (s)”.

Note 6:    According to the leave accounting period the leave application can be raised. If it is the calendar year then leave can be raised for the current year and next year.  For e.g.: 2015 and 2016. If it is the financial year then leave can be raised for 2015-2016 and from 2016-2017.

Note 7:     If half day working has been set on Saturday and if an employee wants to apply leave on Saturday then system should consider it as half day and not full day.

Note 8:     If “Linked to marital status “is selected as “Yes” in PW Admin>>Leave Admin>> Leave Attribute for Maternity leave or Paternity leave and in the General info >> My Details>>My Self if marital status is selected as “Single or Divorced” then those employees cannot apply against the maternity leave or paternity leave.

Note 9:     If “Linked to marital status “is selected as “Yes” in PW Admin>>Leave Admin>> Leave Attribute for Maternity leave or Paternity leave and in the General info >> My Details>>My Self if marital status is selected as “Married” then those employees can apply against the maternity leave or paternity leave.

Note 10:   If “Linked to marital status “is selected as “No” in for Maternity leave or Paternity leave and if marital status is selected as “Single or divorced or Married” then those employees can apply against the maternity leave or paternity leave.

Note 11:   In the leave attribute page “Link to marital status” is selected as “Yes” against maternity leave and for the employee marital status is selected as “Single” in general info page and if that employee wants to apply maternity leave in ‘Leave Grant’ page or in ‘Apply/Cancel Leave’ page then system will validate the message “You are not eligible to apply for this leave type”.

Note 12: Carry forward for different leave type is based on the leave configuration set under leave module.

For example: If half day working has been set for an employee on Saturday i.e.: 25th September and if that employee wants to apply leave from 24th , 25th  and 27th  then system should consider leave as 2.5 days and not 3 days.

    1. Click the From Date box  and on the calendar, select the date from when you want to apply leave.

    2. Click the To Date text box and on the calendar select the date up to when you want to apply leave.

    3. In the drop-down boxes corresponding to the From Date and To Date, select the session for which you are applying leave.

The fields are refreshed and Days now displays the number of days you have applied for leave.

Note:  Session 1 indicates pre lunch and Session 2 indicates post lunch.

Session 1 to Session 2 makes one complete day.

For example, if you are applying leave for only the first half of a day, select the same date in From Date and To Date and ensure that you select Session 1 against both From Date and To Date.

If you are applying leave for the whole day, select Session 1 against From Date and Session 2 against To Date and ensure that you select Session1 against both From Date and To Date.

    1. In the Expected return date text box and on the calendar, select the expected return date.

    1. In the Approver drop-down box, select your team lead / reporting manager who has to approve this leave.

Note:  The Approver drop-down box is enabled based on the approval hierarchy.

    1. In the Reason drop box, enter the reason for the leave application.

    1. In the Document field,click “Choose File” to browse and select the file. Click Upload to upload the file.

    2. In the Contact Details text box, enter the contact details during the leave period.

    3. In the CC text box, click Select Recipients and in the Employee Search dialog box, search and add the employees to whom you wish to mark a copy of the leave application, and then click OK.

    4. To attach any relevant files such as a medical report for reference, click Choose File, then browse and select a file in PDF, Jpeg or Excel format and then click Attach.

    5. Click View to view the attached document

Note 1:  If there are files attached for leaves for multiple reasons, the pop-up displays the supporting documents in a serial order

Note 2:  Up to 1 mb files can be uploaded in the system.

Note 3:  Mail Intimation will be sent to the marked employee.

    1. Click Submit.

Your leave application is submitted for approval. Your team lead/ reporting manager receives an e-mail notification for approval of the leave application request.

Note 1:   When employees have requested for leave or On duty or cancel request then mail intimation will be sent to the reporting officer for the approval of the request.

Note 2:   If the application is been approved / rejected in the mail then the mail intimation will be sent to the employees about the approval/reject application status.

Note 3:   If the employee raises the leave application, leave cancellation or leave grant, then mail intimation will be sent to the reporting officer for the approval or rejection of the request.

Note 4:   To exit without submitting the leave application, click Cancel.

Note 5:   Applicable notifications or alerts, if any, regarding your leave application such as available number of days being less than the number of days you are applying, appear at the top of the window.  

Note 6:   All fields marked * are mandatory. You cannot leave them blank.

Note 7:   A Comp Off usually requires approval or credit by your team lead / manager as well as HR department.

Note 8:

Cancelling leave

To cancel leave:

    1. On the Apply / cancel leave page, select the Request cancellation icon corresponding to the approved leave record that you want to cancel and click Request  cancellation icon

The Cancel leave dialog box appears, displaying the details of the leave such as the type of leave, leave application date, number of days applied  and your team lead / reporting manager’s name.

    1. Withdrawing Leave Grant Application DetailsIn the Reason text box, enter the reason for cancelling your leave.

    2. Click Submit.

Your leave cancellation request is logged and your manager receives an e-mail notification for approval of the leave cancellation request.

Note:  To exit without submitting the leave cancellation application, click Cancel.

 

Click to know more:

My Leave

View Leave Application Details

Withdraw Leave Applications

View Holiday List

View Leave Summary

View Leave Grant Application Details

Apply for Leave Grant

Withdraw Leave Grant Applications