Applying / Cancelling Overtime
In the Apply / Cancel Overtime page, you can:
Apply for approval of the overtime logged in by you
Withdraw overtime requests that are not yet approved by your RO
When you apply overtime, please note:
Admin can configure overtime type as Auto or Workflow.
If overtime type is configured as Auto, your application is directed to HR, who will, at the end of the month, approve or reject and upload the details to Payroll.
If overtime type is configured as Workflow, you need an approval from your RO, in order to be compensated. Hence, your application is directed to your RO, who will take action.
To apply for overtime approval:
In the home page, on the My Self menu, under My Attendance, click Apply / Cancel Overtime.
The Apply / Cancel Overtime Details page appears.
The details displayed for your overtime applications are:
Overtime application details
Field |
Description |
Applied Date |
Displays the date of application of overtime |
From Date |
Displays the from date of overtime application |
To Date |
Displays the end date of overtime application |
Eligible Hrs |
Displays the number of hours of overtime, or the time logged-in after the original shift time |
Reason |
Displays the reason for overtime |
Status |
Displays the status of the application for overtime approval as:
|
To apply for overtime, click Apply Overtime.
The Apply Overtime window appears.
Click the From Date text box, and on the calendar that appears, click the day from when you want to apply for your overtime.
Click the To Date text box, and on the calendar that appears, click the day up to when you want to apply for overtime.
To select the approver for overtime, click the Approver list box and select the approver. By default, your immediate RO is the approver.
In the Reason text box, enter the reason for overtime.
In the Contact Details text box, enter your contact details.
To send a mail copy to any other employees, in the CC text box, click Select Recipients
The Employee Search window appears.
In the Employee Search text box, press the Spacebar or enter first few letters of the employee’s name, and then select the name on the list.
Click Add.
The employee’s name is added in the Selected Employees box.
To add more recipients, repeat steps a and b.
Click OK.
In the Apply Overtime window, click Submit.
The overtime application is submitted for approval.
Note 1: Fields
marked * are mandatory and they cannot
be left blank.
Note 2: The
Eligible Hours are the number of
hours logged in, after your original shift timings.
Note 3: Note
the legends that indicate your overtime application status:
: Indicates that your application
is approved by your RO
: Indicates that your application
is rejected by your RO
: Indicates that your application approval
is pending with your RO
To withdraw a pending overtime approval request:
1. On the list of overtime requests, select the request you want to withdraw and click the withdraw icon.
The withdrawal confirmation dialog box appears.
2. Click OK.
The withdrawal request is sent for approval to your RO.
Note :
Indicates
that you have withdrawn your overtime application. You cannot withdraw
the application
once
your manager has approved your overtime.
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