Generating Attendance Details Report

You may need to view a summary of the attendance details of employees at any point of time. You can generate a consolidated report for all employees or customize the report output based on your requirements.

To generate a consolidated attendance details report for all employees:

On the Reports menu, under Attendance, click Attendance details.
Click the From date box and on the calendar, select the date from when you require the attendance details.
Click the To date box and on the calendar, select the date up to when you require the attendance details.
Click Create Report or Export to Excel to generate the report.

Click on “More Filters” to view more options or click on “Less Filters” to view fewer options.

To view details for resigned employees, select Resigned Employees check box

The attendance details report is generated for all employees.

Note: The difference between From date and To date cannot be greater than 31 days.

You can customize the report output of employee attendance details by selecting:

City
Branch
Divisions
Process
Sub-Process
Default Shifts
Work Shifts
Designation

To customize the output of attendance details report:

On the Attendance details page, select the criteria as per your requirements:
To generate a report for employees working in a particular city, click the City drop-down box and select the city/cities.
To generate a report for employees working in a particular branch of the organization, click the Branch drop-down box and select the branch/branches.
To generate a report for employees working in a particular branch of the organization, click the Divisions drop-down box and select the Divisions/ Divisions.
To generate a report for employees working in a particular process of the organization, click the Process drop-down box and select the Process/Processes.
To generate a report for employees working in a particular sub-process of the organization, click the Sub-Process drop-down box corresponding to the process and select the Sub-Process/Sub-Processes.
To generate a report for employees working in a default shift of the organization, click the Default Shifts drop-down box and select the shift timings
To generate a report for employees working in a work shift, click the Work Shifts drop-down box and select the work shift timing.
To generate a report for employees with a particular designation, click the Designation drop-down box and select the designation/designations.

Note 1: In the drop-down boxes provided to filter data, click Check All to select all the check boxes and Uncheck All to clear all the check boxes.
Note 2: Single swipe absent or present is based on admin configuration set under attendance module.
Note 3: User has to select the work shift with date range to generate the report so that employee(s) who is/are falling on the selected date range will be listed with the appropriate work shift.

Click the From date box and on the calendar and select the date from when you require the attendance details.
Click the To date box and on the calendar and select the date up to when you require the attendance details.

Note: The difference between From date and To date cannot be greater than 31 days.

Click .

The customized output of Attendance details report for the specified criterion/criteria is generated.

Click to know how to use the navigation bar on the report.

The columns displayed in the Attendance details report are:

Attendance details report columns

Column	Description
Employee ID	Displays the ID assigned to the employee
Employee name	Displays the name of the employee
Designation	Displays the designation of the employee
Sub-Process	Displays the sub-process to which the employee belongs
Process	Displays the process to which the employee belongs
Division	Displays the division to which the employee belongs
RO	Displays the name of the reporting officer or manager of the employee
Rev officer	Displays the name of the employee’s manager’s manager
For every day of the period specified, following details are displayed for each employee
In time	Displays the time when the employee reported at the work place
Out time	Displays the time when the employee left from the work place
Total hours	Displays the total number of hours the employee worked
Default Shift	Displays the default shift in which the employee worked
Work Shift	Displays the work shift in which the employee worked
Shift	Displays the shift in which the employee worked
Status	Displays the status for the day: P - Present A - Absent HO - Holiday WO - Weekly Off LOP - Applied for leave with LOP Not applied for leave or not reported for work - Loss of Pay (AB) CO - Comp Off.
Shortage of hours	Displays the number of hours of shortage the employee has on that day