Editing Advance Amount Details
You can request for an advance before a travel plan. You can enter the request amount on PW for a travel request. Your RO enters the actual approved advance amount for the travel. The total requested amount is calculated as the sum of the amounts requested for travel request, travel expenses, accommodation expenses and other expenses. You can edit and enter the amount required as advance.
Ensure that you select the travel request and select the check box for which the data needs to be updated on the Apply / Cancel Request page to update the Advance Amount Details page with the request.
The details displayed on the Advance Amount Details page are:
Advance Amount Details
Field |
Description |
Currency Code |
Displays the code of the currency used for expenses |
Final Amount |
Displays the final amount for the travel. This is the sum of the final amount for travel request, travel expenses, accommodation expenses and other expenses |
Amount Paid by Company |
Displays the amount paid by the company on behalf of the employee |
Advance Amount |
Displays the advance amount requested |
Approved Advance Amount |
Displays the advance amount approved by your RO for this travel |
To edit advance amount details for a travel request:
On the left navigation pane, click Advance Amount Details.
Select the check box corresponding to the expense details, click Edit.
The Advance Amount Details window appears displaying the currency cod and final amount for the travel.
In the Advance Amount text box, enter the amount requested in advance.
Do any of the following:
To save the expense details, click Save and Close.
To save and continue adding details for another request, click Save and Continue.
The advance amount details are added for the selected travel request.
Note
1: Fields marked * are mandatory and they cannot be left blank.
The following fields are mandatory:Advance
Amount.
Note 2: To exit without saving the details, click Cancel.
Click to know more:
Adding / Editing/ Deleting Travel Request Details
Adding / Editing/ Deleting Travel Expense Details