Adding / Editing/ Deleting Sundry Expense Details
You can add sundry expense details, such as cab, telephone charges and so on, for a travel request.
Ensure that you select the check box for which the data needs to be updated on the Apply / Cancel Request page to update the Sundry Expense Details page with the request details.
The details displayed on the Sundry Expense Details page are:
Sundry Expense Details
Field |
Description |
Expense Type |
Displays the type of accommodation expense for which details are added |
Travel Type |
Displays the type of travel – Local, National or International |
Destination |
Displays the destination of the travel |
Date |
Displays the date of travel |
Currency Code |
Displays the code of the currency used for other expenses |
Amount |
Displays the amount requested as other expenses |
Max Amount |
Displays the max amount defined |
Paid by Company |
Displays whether the amount requested is paid directly by the company |
Attachments |
Displays hyperlink to download or delete uploaded attachments |
To add other expense details for a travel request:
On the left navigation pane, click Sundry Expense Details.
On the Sundry Expense page, click Add.
The Sundry Expense Details window appears
In the Travel Type options, select the type of travel as below:
To enter details of a local travel, select Local.
To enter details of a national travel, select National.
In the City list box, select the city from where you want to travel.
To enter details of an international travel, select International.
In the Country list box, select the country from where you want to travel.
In the Currency list box, select the currency of the country to where you want to travel.
In the Other Expense list box, select the expense type.
In the Vendor text box, enter the name of the vendor.
Click Date box and on the calendar that appears, select the date of travel.
In the Amount text box, enter the amount requested for sundry expenses during the travel period.
In the Max Amount text box, the maximum amount defined for your designation and selected travel type is displayed.
In the Comment text box, enter any relevant comments.
If the company has to pay directly for other expense, select the Paid by Company check box.
Do any of the following:
To save the Sundry expense details, click Save and Close.
To save and continue adding details for another request, click Save and Continue.
The sundry expense details are added for the selected travel request.
Note
1: Fields marked * are mandatory and they cannot be left blank.
The following fields are mandatory: Other
expense, Date, Amount.
Note 2: To exit without saving the details, click Cancel.
If you want to edit details of existing sundry expenses, select the check box corresponding to the expense, click Edit, make the required changes and save.
If you want to delete details of an existing sundry expenses, select the check box corresponding to the expense, click Delete, and confirm the deletion.
Click to know more:
Adding / Editing/ Deleting Travel Request Details
Adding / Editing/ Deleting Travel Expense Details