Generating Payroll Attendance Details Report

You may want to view the attendance details as per the payroll system used in the organization. You can generate a consolidated payroll attendance details report for all the employees and also customize the report output for payroll attendance details as per your requirements.

To generate a consolidated payroll attendance details report:

On the Reports menu, under Attendance, click Payroll attendance details.
Click the Month drop-box and on the calendar, select the month for which you require the payroll attendance details.
Click the Year drop-down box and on the calendar, select the date up to when you require the payroll attendance details.
Click Create Report.

Click on “More Filters” to view more options or click on “Less Filters” to view fewer options.
To view details for resigned employees, select Resigned Employees check box

The consolidated payroll attendance details report for all the employees of the organization is generated.

Note 1:            If you want to generate the payroll status manually, without overwriting any manual changes done
                     to the payroll status of employees, click Generate and then perform the steps to generate the report.

Note 2:            If you want to generate the payroll status manually, but overwrite any manual changes done previously
                     to the payroll status of employees, click Clean and Generate and then perform the steps to generate
                     the report.

To customize the output for payroll attendance details:

On the Payroll attendance details page, select the criteria as per your requirements:
To generate a report for employees working in a particular city, click the City drop-down box and select the city/cities
To generate a report for employees working in a particular branch of the organization, click the Branch drop-down box and select the branch/branches
To generate a report for employees working in a particular branch of the organization, click the Divisions drop-down box and select the Divisions/ Divisions.
To generate a report for employees working in a particular branch of the organization, click the Process drop-down box and select the Process/Processes
To generate a report for employees working in a particular sub-process of the organization, click the Sub-Process drop-down box corresponding to the selected process and select the Sub-Process/Sub-Processes.
To generate a report for employees working in a default shift of the organization, click the Default Shifts drop-down box and select the shift timings.
To generate a report for employees working in a work shift, click the Work Shifts drop-down box and select the work shift timing.
To generate a report for employees with a particular designation, click the Designation drop-down box and select the designation/designations.

Note: In the drop-down boxes provided to filter data, click Check All to select all the check boxes and Uncheck All to clear all the check boxes.

Note: User has to select the work shift with date range to generate the report so that employee(s) who is/are falling on the selected date will be listed with the appropriate work shift.

Click the Month drop-box and on the calendar, select the month for which you require the payroll attendance details.
Click the Year drop-down box and on the calendar, select the date up to when you require the payroll attendance details.
Click .

The payroll attendance details report for the specified criterion/criteria is generated.

Note 1:            To generate a payroll status manually, without overwriting any manual changes done to the payroll status
                     of employees, click Generate and then perform the steps to generate the report.

Note 2:            To generate a payroll status manually by overwriting any manual changes done previously to the
                     payroll status of employees, click Clean and Generate and then perform the steps to generate the report.

Click to know how to use the navigation bar on the report.

The columns displayed in the Payroll attendance details report are:

Payroll attendance details report columns

Column	Description
Employee ID	Displays the ID assigned to the employee
Employee name	Displays the name of the employee
Designation	Displays the designation of the employee
Sub-process	Displays the sub-process to which the employee belongs
Process	Displays the process to which the employee belongs
Division	Displays the division to which the employee belongs
RO	Displays the name of the reporting officer
Rev officer	Displays the name of the employee’s reviewing officer
For the date displayed in each column, the information is displayed as recorded in the payroll for the employee
P - Present A - Absent HO - Holiday WO - Weekly Off LOP - Applied for leave with LOP Loss of Pay (AB) - Not applied for leave or not reported for work CO - Comp Off

Default Shift	Displays the default shift in which the employee worked
Work Shift	Displays the work shift in which the employee worked
No. of LOPs	Displays the number of LOPs for that particular period of time
Continuous Absence	Displays whether the employee(s) is/are absent for a continuous period.