Applying or Cancelling Leave
You can apply for leave in the Apply/cancel leaves page. In case you want to cancel a leave, you can do so in the Apply/cancel leaves page. However, you can only cancel leave if it is approved by your team lead / reporting manager. When you are applying for leave, you are also informed about number of leaves that are available to you.
To apply leave:
In the home page, do any of the following:
In the My Self grid box, click My Leave.
On the My Self menu, under My Leave, click Apply/Cancel Leave.
The Apply Cancel Leave page appears, displaying details of your existing leave records.
Click Apply Leave.
The Apply Leave dialog box appears with the leave application form.
In the Leave type drop-down box, select the type of leave you want to apply.
The fields are refreshed and Leave balance now displays the number of leaves available under the selected leave category. The names of all your approvers appear automatically in the Approver drop-down box.
Click the From Date box and on the calendar, select the date from when you want to apply leave.
Click the To Date text box and on the calendar select the date up to when you want to apply leave.
In the drop-down boxes corresponding to the From Date and To Date, select the session for which you are applying leave.
The fields are refreshed and Days now displays the number of days you have applied for leave.
Note: Session 1 indicates pre lunch and Session 2 indicates post lunch. Session 1 to Session 2 makes one
complete day. For example, if you are applying leave for only the first half of a day, select the same date in
From Date and To Date and ensure that you select Session1 against both From Date and To Date.
If you are applying leave for the whole day, select Session 1 against From Date and Session 2 against To Date.
In the Approver drop-down box, select your team lead / reporting manager who has to approve this leave.
Note: The Approver drop-down box is enabled based on the approval hierarchy.
In the Reason text box, enter the reason for the leave application.
In the Contact Details text box, enter the contact details during the leave period.
Click CC and in the Employee Search dialog box, search and add the employees to whom you wish to mark a copy of the leave application, and then click OK.
To attach any relevant files such as a medical report for reference, click Attachments, then browse, and select a file in PDF, Jpeg or Excel format.
Click Submit.
Your leave application is submitted for approval. Your team lead/ reporting manager receives an e-mail notification for approval of the leave application request.
Note 1: To exit without submitting the leave application, click Cancel.
Note 2: Applicable notifications or alerts, if any, regarding your leave application such as available number of days
being less than the number of days you are applying, appear at the top of the window.
Note 3: All fields marked * are mandatory. You cannot leave them blank.
Note 4: A Comp Off usually requires approval or credit by your team lead / manager as well as HR department.
Cancelling leave
To cancel leave:
On the Apply / cancel leave page, select the check box corresponding to the approved leave record that you want to cancel and click Cancel Leave.
The Cancel leave dialog box appears, displaying the details of the leave such as the type of leave, leave application date, number of days applied and your team lead / reporting manager’s name.
In the Reason text box, enter the reason for cancelling your leave.
Click Submit.
Your leave cancellation request is logged and your manager receives an e-mail notification for approval of the leave cancellation request.
Note: To exit without submitting the leave cancellation application, click Cancel.
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