Generate Travel Transaction Report3

Generating Travel Transaction Report

You can view the transaction details of requests or claims in the Transaction Report.

To view the transaction report:

On the HR (Finance) menu, under Travel and Expense, click Travel and Expense Reports and on the left navigation pane, click Travel Transaction Report.

The Travel Transaction Report page opens.

Under Status, click Select Items and then select status or statuses for which you want to generate the report.

Note: To generate the report for all statuses, click Add All. To remove all selections, click Remove All.

Click the Travel Start Date and on the calendar that appears, select the start date of travel for which you want to generate the report.
Click the Travel End Date and on the calendar that appears, select the end date of travel for which you want to generate the report.
Click Create Report.

The transaction report is generated.

To filter the records:

On the Travel Transaction Report page, select the criteria as per your requirements.
Under Status, click Select Items and then select status or statuses for which you want to generate the report.
Click the Travel Start Date and on the calendar that appears, select the start date of travel for which you want to generate the report.
Click the Travel End Date and on the calendar that appears, select the end date of travel for which you want to generate the report.
In the Transaction Type text box, select the transaction type for which you want to generate report as Request or Claim.
In the Employee ID text box, enter the first few characters of the employee’s ID, and on the list, select the employee ID.
In the Employee Name text box, enter the first few characters of the employee’s name, and on the list, select the employee name.

Note 1: Fields marked * are mandatory and they cannot be left blank. The following fields are mandatory: Status,Travel Start Date, Travel End Date.

Note 2: To view more filters, click More Filters.

In the Division text box, enter the first few characters of the division and on the list, select the division.
In the Designation text box, enter the first few characters of the designation, and on the list, select the designation.
In the Department text box, enter the first few characters of the department, and on the list, select the department.
In the Location text box, enter the first few characters of the location and on the list, select the location.
In the Region text box, enter the first few characters of the region and on the list, select the region.
In the Projects text box, enter the first few characters of the city and on the list, select the project.

Note: To retrieve a list of filters, for each filter, click Select and then select Is Equal To or Like.
                For example:
                To retrieve all IDs that are like the entered text, select Like and enter the text.
                To retrieve all IDs that exactly match the entered text, select Is Equal To and enter the text.

Click Create Report.

The report is generated for the selected criteria / criterion.

Transaction Report

Column	Description
Employee ID	Displays the ID of the employee
Employee Name	Displays the employee name
Travel Reference ID	Displays the reference ID of travel
Cost Center	Displays the cost center to which the employee belongs
Travel Start Date	Displays the start date of travel
Travel End Date	Displays the end date of travel
Destination	Displays the travel destination
Currency Code	Displays the code of the currency of the destination country
Total Expenses	Displays the total expenses
Requested Advance Amount	Displays the amount requested as advance
Paid by Company	Displays the amount paid by company
Reimburse Amount	Displays the amount reimbursed
Advance Paid	Displays the amount paid as advance
Current Status	Displays the current status of the request