Employee Weekly Off
Sometimes certain employees in the organization may need to have different days as weekly off.
You can specify employee specific weekly offs in the Employee weekly off page.
To specify employee weekly off:
On the PW Admin menu, under Leave, click Leave Admin.
On the left navigation pane, click Employee weekly off.
In the Employee filter section, filter the employees for whom you want to specify the weekly off:
Select All Employee from the Filter Type drop down box.
Click
.
Under Employee List section, the details will be displayed.
Employee List Details
Field |
Description |
Employee |
Displays the name of the employee |
View |
Displays the icon to view employee wise details. |
To update the employee records, select the check box corresponding to the employee list.
Click on Click calendar to set the weekly off link.
The Set Weekly Off Details window appears.
Select the year from the Year drop down box.
Select the date from the calendar to set the weekly off detail and close the window.
In the Effective Date text box, select the date from the calendar that appears and click Update.
The records will be updated successfully.
To view the Employee Wise Details of a particular employee, select the check box and then click Detailed Status icon.
The Employee Wise Details window appears with previously set configuration.
Click Open in edit mode link to edit the weekly off set of that particular employee.
In the Effective Date text box, select the date from the calendar that appears and click Update.
If you want to search for Employee Search from the Filter Type drop down box.
Select Employee Search from the Filter Type drop box.
Enter the employee name in the Employee Name text box.
Click
.
The details will be displayed under Employee List section.
To update the employee records, select the check box corresponding to the employee list.
Click on Click calendar to set the weekly off link.
The Set Weekly Off Details window appears.
Select the year from the Year drop down box.
Select the date from the calendar to set the weekly off detail and close the window.
In the Effective Date text box, select the date from the calendar that appears and click Update.
The records will be updated successfully.
To view the Employee Wise Details of a particular employee, select the check box and then click Detailed Status icon.
The Employee Wise Details window appears with previously set configuration.
Click Open in edit mode link to edit the weekly off set of that particular employee.
In the Effective Date text box, select the date from the calendar that appears and click Update.
If you want to search for Filter Employees from the Filter Type drop down box.
Select Filter Employees from the Filter Type drop down box.
Select the division from the Division drop down box.
Select the department from the Department drop down box.
Select the designation from the Designation drop down box.
Select the location from the Location drop down box.
Select the band from the Band drop down box.
Select the project from the Project drop down box.
Enter the process in the Process text box.
Click
.
The details will be displayed under Employee List section.
To update the employee records, select the check box corresponding to the employee list.
Click on Click calendar to set the weekly off link.
The Set Weekly Off Details window appears.
Select the year from the Year drop down box.
Select the date from the calendar to set the weekly off detail and close the window.
In the Effective Date text box, select the date from the calendar that appears and click Update.
The records will be updated successfully.
To view the Employee Wise Details of a particular employee, select the check box and then click Detailed Status icon.
The Employee Wise Details window appears with previously set configuration.
Click Open in edit mode link to edit the weekly off set of that particular employee.
In the Effective Date text box, select the date from the calendar that appears and click Update.
There are two ways user can set the weekly off for the employees by “Filter Employee” option.
Firstly, the user can select the parameters values from the drop down box and can click the search option to filter the employees and update the weekly off.
Secondly, user can select the parameter values from the drop down box and directly user can click on “Update” button to update the weekly off.
Note 1: When any new employees are joining
after the weekly off configuration then system should map the weekly off
for the employees automatically.
Note 2: The values in the drop down will be multi-select.
If you want to search for Upload Employees from the Filter Type drop down box.
Select Upload Employees from the Filter Type drop down box.
Click on Click calendar to set the weekly off link.
The Set Weekly Off Details window appears.
Select the year from the Year drop down box.
Select the date from the calendar to set the weekly off detail and close the window.
In the Effective Date text box, select the date from the calendar that appears and click Update.
The records will be updated successfully.
Click Download to download the excel file in the system.
Update the employee id, employee name and effective date from the template downloaded.
File name is saved as “Weekly off upload”. Admin can change the file name while uploading.
Click Choose File, browse and select the file to upload.
Click Upload.
The file will be uploaded in the .xls or .xlsx format.
If any weekly off has been set previously for the selected employees then the latest upload will overwrite the existing one.
Select the year from the Year drop down box.
The year will populate according to the leave accounting period from organization details page.
Select the date from the calendar to set the weekly off detail and close the window.
To delete the uploaded file, click Delete icon.
Select the hyperlink to preview the file uploaded.
If there is any error in the template uploaded, the Error Log button will get highlighted.
Click Error Log button to check the error, correct it and then upload the file again.
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