Attendance HR FAQs

1. How do I change the Minimum working hours?

   The Attendance configuration sub menu (PW Admin >> Attendance Admin) allows you to change the Minimum working hours.

   To change the Minimum working hours, perform the procedure Attendance configuration.

2. Where do I set the single swipe to be present/absent?

   The Attendance configuration sub menu (PW Admin >> Attendance Admin) allows you to set the single swipe to be present/absent.

   To set the single swipe to be present/absent, perform the procedure Attendance configuration.

3. Where do I set the payroll process period?

   The Attendance configuration sub menu (PW Admin >> Attendance Admin) allows you to set the payroll process period.

   To set the payroll process period, perform the procedure Attendance configuration.

   It is a numeric field, which accepts numbers from 1 to 31 only.

4. Holidays and weekly off should not be included in between leaves applied. How do I configure?

   The Attendance configuration sub menu (PW Admin >> Attendance Admin) allows you to configure holidays and weekly off to be excluded from leaves applied.

   To configure holidays and weekly off to be excluded from leaves applied, perform the procedure Attendance configuration.

5. How do I upload the Attendance?

   The Attendance upload sub menu (HR >> Attendance) allows you to upload the Attendance.

   To upload the Attendance, perform the procedure Uploading attendance.

6. How do I change the LOP status of an employee for present month?

   The Manage attendance sub menu (HR >> Attendance) allows you to change the LOP status of an employee for present month.

   To change the LOP status of an employee for present month, perform the procedure Managing attendance  and perform the procedure To edit the attendance for a specific date.

7. How do I reverse the LOP of the employee for past months?

   The Update payroll-LOP reversal sub menu (HR >> Attendance) allows you to reverse the LOP of the employee for past months.

   To reverse the LOP of the employee for past months, perform the procedure Updating payroll-LOP reversal.

8. How do I exclude an employee from swipe in or out list?

   The Employee exclusion sub menu (HR >> Attendance) allows you to exclude an employee from swipe in or out list.

   To exclude an employee from swipe in or out list, perform the procedure Excluding employee from the swipe list.

9. How can I upload Attendance in PW manually?

   Following are the steps to upload the Attendance, please follow:

   1. Navigate through HR>> Attendance>> Attendance upload

   2. Click on Browse and upload the updated Attendance file

   3. The file should have an extension .xlsx

10. How can I generate the Attendance report?

    Please find below the steps to generate the attendance report:

    1. Navigate through Reports>> Attendance>> Attendance details

    2. Click on More filter

    3. Select the Date range and click on Create Report

    4. The report will be generated. We can Export the same to Excel.

11. What is Date format for Attendance to be uploaded in PW?

    The date should be in DD-MM-YYYY format.

12. What are the set of rules to be followed before uploading the files in PW through FTP for Lite Version/Advance Version?

    1. The file name has to be "People Works{ddmmyyyy}{hrmm}.xlsx"

    (eg: PeopleWorks191220131030.xlsx)

    2. The date format has to be dd-mm-yyyy (19 Dec-2013)

    3. The Employee ID on Biometrics and PW has to be exactly same.

    4. All the details should be captured in Sheet1 of the excel sheet.

    5. The sheet should contain Sl No, Date, Code (Emp ID), Emp Name, Department, Designation, In, Late by, Out, Early Out, Early In, Work Hour fields in the Excel Sheet.

    6. If we have to upload the Attendance manually for Lite Version we have to calculate the Work Hours manually.

    If we have to upload the Attendance manually for Advance Version we need not calculate the Work Hours manually as it will Auto Calculate.

    7. If the Attendance details are uploaded through FTP then we should make sure that the biometrics is set to calculate the Work Hours.

13. How should the bio metric capture the data for Advance attendance?

    Please find below the format to capture the data for bio metric:

     

    Sl No	Date	Code	EmpName	Department	Designation	In	Late By	Out	Early Out	Early In	Work Hour
    1	01-Nov-14	123	M Nirmal Manoj			09:29		09:35			00:06 (work hour)
    2	01-Nov-14	123	M Nirmal Manoj			09:35		09:38			00:04 (break hour)
    3	01-Nov-14	123	M Nirmal Manoj			09:38		18:10			08:32 +00:06=08:38 (final work hour)

14. How should the bio metric capture the data for Lite attendance?

    Please find below the format to capture the data for bio metric:

     

    Sl No	Date	Code	EmpName	Department	Designation	In	Late By	Out	Early Out	Early In	Work Hour
    1	01-Nov-14	123	M Nirmal Manoj			09:29		06:35			09:06 (work hour)
    2	01-Nov-14	124	Karan			09:35		09:38			00:04 (work hour)
    3	01-Nov-14	125	Suman			09:10		18:10			09:00

15. How can I check the attendance details of a particular Employee?

    To check the Attendance Data of a particular Employee, HR can navigate through HR>> Attendance>> Manage Attendance.

    Search the employee and select the month

    Click on View.

16. Will I get any notifications if attendance is uploaded successfully or failed?

    Yes, HR gets the Attendance Upload Successful/Failure Email only if it is configured in Configure Events

    And only when the Attendance files are pushed from FTP to PW.

17. How can I configure Attendance Upload Success/Failure Emails?

    Attendance Upload Success:

    Kindly navigate through PW Admin>> Email Configuration>> Configure Events.

    Click on Configure link of the event name Attendance Integration Success.

    Select the From Recipient as per the HR requirement

    Click on Add

    Enter the data in Template name and To field

    Click on Save.

    Attendance Upload Failure:

    Kindly navigate through PW Admin>> Email Configuration>> Configure Events

    Click on Configure Link of the event name Attendance Integration Failure.

    Select the From Recipient as per the HR requirement

    Click on Add

    Enter the data in Template name and To field

    Click on Save.

18. How can I configure the visibility of Break details of an employee?

    The Break details of an employee can be visible only for Advance Attendance version.

    Navigate through PW Admin>> Attendance Admin>> Attendance Configuration

    Check the checkbox as Yes against Display Break details of an employee

    Click on Save.

19. How can I configure minimum work hours?

    Please navigate through PW Admin>> Attendance Admin>> Attendance Configuration details

    Set Minimum Work Hours as per the Organization policy

    (For e.g.: If minimum work hours are 5 hours then it should be set as 5:00 in Minimum Work Hours field).

20. Can I have the concept of penalization incase of late login?

    Navigate through PW Admin>> Attendance Admin>> Attendance Configuration Details>> Penalize Late Login/Early Logout Details

    Check the corresponding checkbox

    Enter the number of days an Instance exceed and select whether Penalization should be LOP or Leave.

    Note: This is applicable for Advance version only.

21. How can I configure Single Swipe as Present or Absent?

    Please navigate through PW Admin>> Attendance Admin>> Attendance Configuration Details

    "Single Swipe" field can be set to Present or Absent.

22. Can I configure Missing Attendance email to be sent to employees?

    Yes, we can configure missing attendance details email to be sent to employees as per organization need.

    In PW Admin>> Attendance Admin>> Attendance Configuration Details>> Missing Attendance Details

    Set "No. of days after" field.

    If this field is set to '1', employee will receive an email next day.

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