Generating Leave Status Report

At any point of time, you may require a report that includes status of leaves applied for or availed by the employee (s).

You can view the same in the Leave Status Report page.

To view the leave status report of employee (s):

1. On the Reports menu, under Leave, click Leave Status Report. The Leave Status Report page appears.

2. In the Preferences drop-down menu, select the required preferences. For Ex: The user can select a new preference or select any pre-defined preferences (if any) from the drop-down list.

3. Click Leave Type to include the type of leaves availed. This is a mandatory field.

Note 1:

a) To include all the items in the drop-down box, click Check All.

b) To include only some items in the report, select the item that you want to include.

c) To remove all the added items together, click Uncheck All.

d) To remove added items individually, click the item that you want to exclude.

e) To filter the data, enter the required item in the filter textbox.

4. Click the From Date text box and on the calendar, select the date from when the report needs to be generated. This is a mandatory field.

5. Click the To Date text box and on the calendar, select the date till when the report needs to be generated. This is a mandatory field.

6. You can customize the report output by selecting the required fields below:

• Employee ID

To generate a report for particular employee id, type the first letter of the employee id and select the required employee id from the drop down list.

• Employee Name

To generate a report for particular employee, type the first letter of the employee name and select the required employee name from the drop down list.

For Example: Enter the text Ka in the Employee Name / Employee Id text box to view all team members whose names / ids begin with Ka. All the names / ids that begin with Ka appear as a drop-down list.

• Region

To generate a report for employees working in a particular region (s), select the region/regions from the drop-down box.

• Cities

To generate a report for employees working in a particular city (s), select the City/cities from the drop-down box.

• Branches

To generate a report for employees working in a particular branch/branches of the organization, select the branch / branches from the drop-down box.

• Divisions

To generate a report for employees working in a particular division of the organization, select the division / divisions from the drop-down box.

• Departments

To generate a report for employees working in a particular department (s) of the organization, select the department / departments from the drop-down box.

• Cost Centers

To generate a report for employees belonging to a particular cost center (s) of the organization, select the cost center / cost centers from the drop-down box.

• Processes

To generate a report for employees working in a particular process (s) of the organization, select the process / processes from the drop-down box.

• Project

To generate a report for employees working in a particular project (s) of the organization, select the project / projects from the drop-down box.

• Band

To generate a report for employees working in a particular band (s) in the organization, select the band / bands from the drop-down box.

• Designations

To generate a report for employees working in a particular designation (s) of the organization, select the project / projects from the drop-down box.

• Career Level

To generate a report for employees working in a particular career level (s) of the organization, select the career level / levels from the drop-down box.

• Salary Grade

To generate a report for employees working in a particular salary grade (s) of the organization, select the salary grade / grades from the drop-down box.

• Job Role

To generate a report for employees working in a particular job role (s) of the organization, select the job role / roles from the drop-down box.

• Job Code

To generate a report for employees working in a job code (s) of the organization, select the job code / codes from the drop-down box.

• Responsibility

To generate a report for employees with a particular responsibility (s) in the organization, select the responsibility / responsibilities from the drop-down box.

7. Click Custom Column Names drop down menu to select the additional columns required in the report.

8. Select the Auto Approved / Rejected checkbox to display only the auto approved or rejected records by RO, HR or by the system.

9. Click Resigned Employee checkbox to include all the resigned employee (s) of the organization in the report.

10. Click Save to save the new preferences for future use.

11. Click Save As to edit the existing preferences and save them for future use.

12. Click Delete to delete the existing preferences.

13. Click Create Report to generate the report as per your specifications.

Note 2: To reset the page, click Reset.

Note 3: Fields marked * are mandatory and cannot be left blank.

Note 4: Click Export As to export multiple employees' information to either excel or CSV format.

Note 5: The columns displayed in the Leave Status Report are based on the custom columns selected.