Viewing Basic Information

Viewing General Information

You can view employee general information in the General Info. page.

To view general information of an employee:

On the HR menu, under Personal details, click General Info.

The General Information page appears.

To search for only resigned employees, select the Resigned employee only check box.

In the Employee search text box press the SPACEBAR (on the keyboard) once, select the employee name and click GO.

The Basic Information details of the employee appear.

Under Basic Information section, the details displayed are:

Basic Details

Field	Description
Title	Displays the title of the employee
First name	Displays the first name of the employee
Middle name	Displays the middle name of the employee
Last name	Displays the last name of the employee
Father’s Name	Displays the father’s name of the employee
Employee ID	Displays the unique employee ID
ESI No.	Displays your Employee State Insurance (ESI) card number of the employee
Adhar Card	Displays the attached file of the employee
Employee UID	Displays the unique identification number assigned to the employee
ESI dispensary	Displays the ESI dispensary where the employee seek for medical consultations
Gender	Displays the gender of the employee
Status	Displays the status of the employee – still working or resigned
Personal Information
Mobile	Displays the mobile number of the employee
Date of Birth	Displays the date of birth of the employee
UAN	Displays the Universal Account Number of the employee
Domicile	Displays employee domicile. Domicile is the geographic jurisdiction of which the employee is a permanent resident
Personal email ID	Displays the personal email ID of the employee
Place of birth	Displays the place of birth of the employee
Religion	Displays the religion to which the employee belongs
Official email ID	Displays the official email ID of the employee
Age	Displays the age of the employee
Nationality	Displays the nationality of the employee
PAN	Displays the attachment of the Permanent Account Number (PAN) of the employee
Citizenship	Displays the employee citizenship. Citizenship is the geographic jurisdiction of which the employee is a permanent resident
Marital status	Displays the marital status of the employee
Wedding Anniversary	Displays the wedding anniversary date of the employee
Driving License	Displays the attached file of the employees driving license
NSS No.	Displays the number assigned to the employee under the National Savings Scheme (NSS).
Spouse name	Displays the name of the employee’s spouse
SC/ST Reservation Status	Displays the SC/ST reservation status of the employee’s
No. of Children	Displays the number of children of the employee.
Present address
Address 1	Displays the first part of the employee’s present address
City	Displays the city name in the employee’s present address
Phone 1	Displays the residential first contact number of the employee
Address 2	Displays the second part of the employee’s present address
State	Displays the state from where the employee belongs
Phone 2	Displays the residential second contact number of the employee
Address 3	Displays the third part of the employee’s present address
Pin code	Displays the pin code of the present address of the employee

Note 1:     If UAN is not provided in the Statutory details page under Compensation menu and if user provides the UAN in the general info page and the same employee is searched in statutory details page then UAN should be displayed.

Note 2:     If UAN is provided in the General Info page and same is not provided under Statutory Details page then the UAN provided in the general info page will be displayed in the statutory details page.

Note 3:    If UAN is not provided in the Statutory Details page and if UAN is entered directly in General Info page then UAN should have duplicate check. System should validate “UAN entered is already been used”

Note 4:    Pan should have the duplicate check. If user have entered same PAN which was been used by others then system should validate “PAN specified is been used already”.

Note 5:    If mandatory option is checked as Yes in the PW Admin>Configuration Rules>Upload Configuration then the upload will become mandatory in this form both for HR as well for employees.

Note 6:     If “Pan card updated should be disabled for employees” option is checked as Yes in the PW Admin>Configuration Rules>Upload Configuration then once employee have updated the PAN then field will be disabled automatically. This feature should be applicable only for the employee.

Note 7:    In HR, it should work as per the field level permission screen.

Note 8:    For Adhar Card, Pan Card and Driving License up to 100 kb files can be uploaded in the system.

Note 9:    Wedding anniversary date and spouse name is mandatory if marital status is “Married”.

Under Permanent Address details section, select the Same as Present Address check box if it is same as present address.

The details will be displayed under permanent address section.

Permanent Address

Field	Description
Address 1	Displays the first part of the employee’s present address
City	Displays the city name in the employee’s present address
Phone 1	Displays the residential first contact number of the employee
Address 2	Displays the second part of the employee’s present address
State	Displays the state to which the employee belongs
Phone 2	Displays the residential second contact number of the employee
Address 3	Displays the third part of the employee’s present address
Pin code	Displays the pin code of the present address of the employee

Under Loan Details section, perform the following steps:

Select the Is Eligible for Loan check box to create loan for the respective employee.
In the Amount Eligible for Loan text box, enter the amount.

The current loan eligible will be displayed in the Current Loan Eligible text box.

Under Stop Pay Details section salary with pay and without pay configuration is done.

If With pay is selected, salary will get processed.
If Without pay is selected, salary will not get processed.
In the Reason text box, enter the reason.

Click Save to save the changes done or else click Cancel.

Click to know more:

General Information

Editing Employee Basic Details