Vouching Reimbursement

The first step in the processing of payroll is vouching of reimbursement claims.

Vouching Reimbursement includes details of employee search, cover note number, components name, employee details, postal/courier number, validation/vouching, cancel cover note.

To view Vouching Reimbursement

On the HR menu, under Reimbursement, click Vouching Reimbursement.

The Vouching Reimbursement page appears.

In the Employee Search text box press the SPACEBAR (on the keyboard) once, select the employee name and click GO.

To view the records of vouched/cancel employees, click Vouched/Cancel check box, enter the employee name in the Employee Search text box and then click GO.

The details displayed are:

Vouching Reimbursement Details

Field	Description
Cover Note No	Displays the cover note number of the employee (reimbursement)
Components Name	Displays the component name
Employee Details	Displays the employee details
Postal/Courier Number	Displays the postal/courier number
Validation/Vouching	Displays the vouching submit details
Cancel Cover Note	Displays cancel cover note details

The first step in the processing of payroll is vouching of reimbursement claims.

To view the vouching submit details, select the check box and then click icon

The Vouching Submit Details window appears.

The details displayed are:

Vouching Submit Details

Field	Description
Components	Displays the component name
Amount Claimed	Displays the claimed amount
Amount Approved	Displays the approved amount
Amount Difference	Displays the amount difference

By default the amount claimed will appear in Amount approved column.
If you want to allow the entire amount, click Save to save the vouching submit details of that particular employee.
If you want to disallow/approve a lesser value than the claim, select the check box corresponding to the vouching reimbursement details click Edit.

Edit Bill Details screen will appear for vouching.

Update the value you want to approve in the Approved Amount text box.
Enter any remarks in the Remarks text box.
Perform one of the following steps:

To save the edit bill details and close the dialog box, click Save and Close.
To save the edit bill details and continue adding another bill details, click Save and Continue.
To exit the dialog box without saving, click Cancel.

The details will be saved.

If you want to cancel cover note, select the required check box corresponding to the vouching reimbursement details and then click Cancel Cover Note

Click to know more:

Reimbursement